IPMA News : January 2008

January 10, 2008, Board Meeting

Members Present: Thomas Bynum, Phil Grigg, Andy Hill, Andy Marcelia, Mike McVicker, Mace Maciejewski, Fran Muskopf, Christy Ridout, Darrel Riffe, Grant Rodeheaver and Allen Schmidt. Phil Coates, CFO, Jim Andersen, the Forum Events Manager and Dennis Jones board planning facilitator, were also present.

Allen Schmidt, IPMA Chair, opened the January 2008 meeting of the IPMA Board of Directors at 7:35 a.m.

Establish 2008 Board Officers:

Secretary/Treasurers Report:

The minutes from the December 2007 Board meeting were approved.

The Board approved the December 2007 Secretary/Treasurer’s report.

The Board approved the document defining Committee Responsibilities and Officer Administrative Tasks.

2008 Board Member Committee Assignments:

Committee Reports:

Business and Finance:

The Board approved a motion presented by Andy Marcelia to distribute the 2007 Annual Report to the board for a weeks review. If at the end of that week no changes have been identified the report will be deemed approved and be released for posting on the IPMA web site.

The Board approved the 2008 Budget as presented by Phil Coates.

Communications and Marketing: Fran Muskopf reported that the committees focus will be on a letter from the chair to the CIO’s that includes a supply of the 2008 events calendar. The new committee will meet to determine priorities for the year.

Forum: Jim Andersen presented the status report.

1. Keynote Speakers: Not yet determined
2. Corporate Sponsors:
   • We have commitments from 10 of 28 returning sponsors. Invoices have been sent to current sponsors.
   • Two sponsors have paid.
   • We have about five potential new sponsor candidates
3. Vendors: We will again start with 46 vendor booths
   • Recruiting of vendors has started
   • We have sold four booths
4. Forum committee: The potential topics for the breakout sessions have been defined. The Forum committee members are now preparing descriptions for the proposed topics. The proposed topics are:

   Performance Issues

   • Succession Planning - Marie Webster/Dalene Sprick
   • Availability (system uptime) - Andy Jackson/Martin Rodriguez
   • Project Delivery - Sue Fleener/Larry Weniger
   • GMAP/Roadmap Alignment - Shane Boyd

   Technology Infrastructure

   • Consolidation/Centralization (storage) - Fred Fox/Bruce Armga
   • Wireless Mobile - Fred Fox/Bruce Armga
   • Convergence - Fred Fox/Bruce Armga
   • Integration - Jon Pretty/Wendy Huff
   • Hosting - Fred Fox/Shane Boyd
   • Optimization - Fred Fox

   Virtualization

   • Communication/IM/VOIP/Conferencing - Fred Fox/Jim Culp
   • Remote Access - Fred Fox/Steve Finney
   • Storage /Performance - Bruce Armga/Jordan Moss
   • Work Place - Pam Rupert/Steve Finney

   Data

   • Business Intelligence - Dalen Sprick/Jordan Moss
   • Data Management - Andy Jackson/Larry Weniger
   • Records Management - Jordan Moss/Fran Muskopf/Sally Salzberg

   Applications

   • Enterprise/Common Systems - Steve Finney/Jack Tollefson
   • Security/Modeling - Sue Fleener/Steve Finney
   • Shared/Connectivity - Phil Grigg/Jon Petty
5. Forum attendee name tags: The sponsors on the Forum committee have expressed a high need for name tags for all attendees. Several vendors are willing to help with the cost and effort required.

Professional Development: Andy Hill reported that 72 people have registered to date for the January 23^rd seminar by Ken Miller. The break even point is 100 attendees. He encouraged board members to make sure that the event information was getting distributed within their organizations.

The March 18^th seminar with Brian Turner, “How to manage high risk projects” is coming together. It will be held at L&I.

Executive Seminar: No Report

Other Reports:

CIO Meeting: Allen Schmidt reported that the breakfast meeting will be held January 31^st at Tug Boat Annie’s. He also distributed a CIO List and recommended that we distribute and validate it at each CIO event.

Dennis Jones distributed the agenda for the January breakfast and Allen discussed it.

IT Management/LeaderPath: Mace Maciejewski reported that he is working with DOP to schedule the 2008 LeaderPath program. The wrap up for the 2007 program will be held January 15^th.

Corporate Sponsor Meeting: Allen Schmidt reported that the Corporate Sponsorship meeting will be scheduled in June.

Other Business:

The board will get together and layout the steps required to hiring one or more project managers to do the registration system and web redesign projects.

Next Board Meeting: February 14^th at the Shipwreck Café

The meeting was adjourned at 8:55 a.m.