IPMA Home | IPMA News IPMA News : February 2008

February 14, 2008, Board Meeting

Members Present: Thomas Bynum, Phil Grigg, Andy Hill, Andy Marcelia, Mike McVicker, Mace Maciejewski, Fran Muskopf, Darrel Riffe, Grant Rodeheaver and Allen Schmidt. Phil Coates, CFO and Jim Andersen, the Forum Events Manager were also present.

Allen Schmidt, IPMA Chair, opened the February 2008 meeting of the IPMA Board of Directors at 7:35 a.m.

Secretary/Treasurer: The minutes from the January 2008 Board meeting were approved.

The Board approved the January 2008 financial status and activities reports.

Committee Reports:

Business and Finance: Phil Coates and Andy Marcelia reported that they will be meeting with our Merrill Lynch representative to review the IPMA portfolio prior to the March board meeting.

Communications and Marketing: Fran Muskopf reported that the promotional insert will be going to the printer shortly and a cover letter for distribution is being developed. The target for distribution is March 1^st .

Mace Maciejewski is working with DOP, UW and last year’s LeaderPath participants to determine if the LeaderPath Capstone Projects work products can be posted on the IPMA web site.

The current CIO list will be posted to the IPMA FilesAnywhere account for use by all board members.

Forum: Jim Andersen presented the following status report:

1. Keynote Speakers: Not determined at this time. Two ideas we are considering are:
   • Day 1 - "One Face for WA" - Ross Hunter?
   • Day 2 - Web 2.0
2. Corporate Sponsors:
   • We have commitments from 25 of 28 returning sponsors. Seitel will be replaced by Aronson.
   • Novell and Oracle are undecided. I have given them one additional week to decide.
   • Six sponsors have paid.
   • We have about three potential new sponsor candidates: CIBER, Meridian Tech. Group, and Fiberlink.
3. Vendors: We will again start with 46 vendor booths.
   • We are continuing to recruit for vendors.
   • Three vendors have paid.
   • We have asked for access to the DIS vendor list but legal approval has not been given.
   • We have sold 16 booths. (2007 - 0)
4. Forum committee:
   • The potential topics for the breakout sessions are being defined. The Forum committee members are finalizing descriptions for the proposed topics.
   • The committee vendors have been exploring ideas for the second day of Forum. Ideas such as show floor activities. It was suggested that the vendor floor shut down at 1:30 instead of 3:30. An informal survey shows that most vendors want to maximize their exposure at Forum by staying to 3:30. Any show floor event would impact the breakout session schedule. See attached schedule.
5. ImageMaker: Have contacted our A/V provider (ImageMaker) to discuss the Forum 2008 event. They have agreed to use and support Saint Martin's two LCDs, the IPMA's LCD and to reduce the cost for using their LCD. These costs reduction will reduce their billing by approximately $1,600. Last year's invoice was about $3,500.
6. Forum Brochure: I will meet with Lakeside today to start planning for Forum 2008. I am going to try to speed up the design process so that I only have to deal with content in April and May.
7. Forum dates: Forum dates for 2008 are May 20-21. Dates for 2009 are tentatively scheduled for May 19-20. Saint Martin's will not confirm the 2009 dates because of ongoing issues with the Department of Revenue.
8. Forum gifts: At today's meeting with Lakeside Graphics I will start looking for ideas for gifts for Forum 2008. I plan to coordinate any efforts with the Executive Seminar co-chairs. (Note: the IPMA's storage shed is starting to fill up with "extra" gifts.)
9. GES: We are in the second year of a three year agreement for GES services. The agreement provided cost containment for the three years. I will meet with GES in the next couple of weeks to plan for Forum 2008. We will look at booth and floor colors. I am not sure there is any reason why we have different colors for vendor and sponsor booths.

Professional Development: Thomas Bynum reported that the March 18^th event "Leadership Strategies for Tackling High Risk Projects" has 115 registrations to-date. Point-B Solutions will be the presenter. The presenter for the April seminar will be Northwest Cadence and for the June seminar it will be Aronson Security Group, Inc.

Executive Conference: Phil Grigg reported that there was no activity to report. The committee’s activity will begin in April.

CIO Event: Allen Schmidt reported that Dennis Jones took the evaluations and summarized them into a document that he distributed and reviewed with the board. Andy Marcelia and Fran Muskopf captured the minutes of the meeting. In Andy’s opinion it was a very productive meeting. When the summary is finalized it will be distributed to attendees.

At this time, we are not planning another CIO event prior to the Executive Seminar in October.

IT Management/LeaderPath: Mace Maciejewski reported that LeaderPath for 2008 is a go. He expects DOP to be more active this year. Allen indicated that there is a need for new Capstone projects and new project stewards.

Corporate Sponsor Meeting: Mike McVicker reported that the committee will be meeting today.

Other Business:

By-Laws Changes: Allen Schmidt went over the proposed changes with the board. The board approved the By-Law changes as amended.

Registration System: Andy Hill will be responsible for the development of a statement of work for a project manager/analyst for this project.

Web-Site Redesign: The Communication committee will be responsible for the project and they will report back tot he board next month with an approach. The board determined that the web-site redesign project is a higher priority than the registration system.

Next Board Meeting: March 13, 2008, at the Shipwreck Café

The meeting was adjourned at 9:02 a.m.