IPMA Home | IPMA News IPMA News : January 2007

Note: At its February 2006 meeting, the IPMA Board decided to discontinue this newsletter. Board meeting summaries will continue to be published.

January 11, 2007, Board Meeting

Members Present: Mary Ellen Bradley, Thomas Bynum, Phil Grigg, Andy Hill, Christy Ridout, Pam Derkacht, Gary Maciejewski, Darrel Riffe, Julian Soh, and Allen Schmidt.

1. Allen Schmidt, IPMA Chair, opened the January 2007 meeting of the IPMA Board of Directors at 7:35 a.m.
2. Allen welcomed new board members.
3. Board approved minutes of December 14, 2006 board meeting.
4. Secretary/Treasurer’s report
   Christy reported the issue with GES and St. Martine was resolved.
5. Committee Reports
   • Business and Finance – Andy M./Christy/Phil C.
     Nothing additional to report
   • Forum – Fran/Julian/Phil/Mace
     Planning continues for 2007 Forum
   • Professional Development – Andy H./Thomas/Pam
     Andy reported that 164 people have singed up for the Jan 23 event.
   • LeaderPath – Mary Ellen/Mace
     Allen report that UW is preparing a proposal for next session to be reviewed in early Feb. Board role will be to sponsor capstone projects and to market session. Next session will be from July 2007 through January 2008.
   • Executive Conference - Phil G./Darrel
     Nothing additional to report
   • Communications – Fran/Mary Ellen
     Mary Ellen described four quarterly focus areas for 2007 as follows:
     • Q1 – Event management system,
     • Q2 – IPMA Brochure,
     • Q3 – Web Content and Redesign,
     • Q4 – Update Marketing plan Committee discussed alignment of these deliverables with program schedule.
6. December Carry-over items
   1. IPMA 2007 Budget – Phil C.
      Allen noted that the budgeted amounts for 2007 were lower than the actual expenditure amount for 2006 in several areas. They were marketing plan fees, two CIO events, and strategic planning support. No action on budget was taken. Deferred until next meeting.
   2. Succession planning scope and approach – Allen, Christi
      Christy will lead the effort to complete an assessment, evaluate alternatives and prepare a recommendation by the 2007 planning retreat. Scope includes the support provided by Jim Andersen, Phil Coates, and Bob Monn.
   3. Update Dennis Jones contract - Allen, Christy
      Christy will prepare contract revisions that will follow the format we have in place for Jim Andersen.
   4. Event registration system – Julian
      • The committee reviewed background information on LKE, the company providing the system.
      • Julian and Mary Ellen described the meeting to be held on that day to kick-off the IPMA formal testing and acceptance of the system.
      • Julian agreed to connect with the following board members and contractors for participation in this review phase; Phil Coates, Phil Grigg, Jim Andersen, Andy Hill, and Darrel Riffe.
      • The committee agreed that the system will not be ready to use for the 1^st paid PD event in which registration begins Feb. 1^st.
      • The communications sub-committee indicated that they will verify requirements have been met and identify remaining issues by Jan. 31^st.
      • The committee members present agreed to make a decision at the February 8th board meeting on whether to continue moving forward with the LKE solution or to explore other options.
      • Outstanding issues to discuss if we move forward are general contract terms, hourly rate for enhancements, source code.
   5. e. Web Site Redesign
      No discussion
7. New items
   1. a. CIO Breakfast – Date, logistics and program
      • A tentative date for this event was set for April 19^th from 7:30 to 9:30.
      • The program will focus on CIO survey feedback, program updates, and planning for the fall CIO session
      • Phil and Darrel will coordinate the logistics and Allen, Christy, and Jim will work on the program.
   2. b. Sponsor Appreciation Lunch – Date, Logistics and program
      • A tentative date for this event was set for March 22^nd, 11:30 to 1:30.
      • Jim will coordinate the logistics.
      • Allen, Christi and Jim will work on the program.
8. Meeting adjourned at 9:00 a.m.
9. Next Board Meeting – February 8, 2007

IPMA, P.O. Box 1943, Olympia, WA 98507-1943