IPMA News : December 2006

Note: At its February 2006 meeting, the IPMA Board decided to discontinue this newsletter. Board meeting summaries will continue to be published.

December 14, 2006, Board Meeting

Members Present: Mary Ellen Bradley, Thomas Bynum, Phil Grigg, Sheryl Hall, Andy Hill, Andy Marcelia, Fran Muskopf, Christy Ridout, and Allen Schmidt. Phil Coates, CFO, and Jim Andersen, Forum Events Manager, were also present.

Andy Marcelia, IPMA Chair, opened the December 2006 meeting of the IPMA Board of Directors at 7:35 a.m.

Approval of Planning Session Summary: The summary of the November Board planning session were approved.

Approval of Minutes: The minutes from the October 2006 Board meeting were approved.

Secretary/Treasurer’s Report: The Board approved the October/November 2006 financial status and activities reports.

Committee Reports:

Executive Seminar: No activity to report

Professional Development: Andy Hill presented a table showing the financial details of three possible high profile seminars to be presented in 2007. The board approved the proposal for full day seminars with Neal Whitten and Steve Trautman. Phil Coates was directed to make the necessary adjustments to the 2007 budget.

LeaderPath: Allen Schmidt contacted the UW representative and discussed the proposed changes to the program. She will attend the December LeaderPath planning meeting prepared to discuss those recommendations. She stated that she expected to leave that meeting with the assignment to prepare a proposed budget for the next LeaderPath cycle. Allen indicated that he is expecting that budget proposal sometime in mid to late January. He expects that the next cycle will begin in the latter half of 2007.

Budget & Finance: No action to report

2007 Forum: Jim Andersen reported on discussions held with the GES rep regarding the 2007 through 2009 contract. Darrel Riffe raised the issue of whether we need to have booth and aisle carpeting. The board decided to continue to have both areas carpeted and to increase the vendor booth fee by $50.

Jim distributed the Forum agenda as it stands after thee committee meetings. He feels that they are a little behind where they should be at this time but sees no problem getting back on schedule.

Other Business:

Planning Conference carry-over items:

LKE Systems Events Registration System: Phil Grigg relayed comments from Julian Soh who was unable to attend today’s meeting. First, all the changes identified at the board retreat demonstration have been made. Second, Julian and Colin want the board to set up one or more mock events and start testing the system. This should take place early in January.
- The board wants more information about the LKE Systems company. Fran will look into this.
- The board wants the development of mock events and testing of the system to take place as soon as possible.
- A go/no-go decision will be made after the above testing takes place.
GES Contract - Approved
Board Officer Elections and Committee Assignments
- Officers
  - Chair - Allen Schmidt
  - Vice-Chair - Christy Ridout
- Note: Christy accepted the position but wanted the board to know that she only has one year left on her current term and may not be available for election to board chair next year which is the normal procedure.
  - Secretary Treasurer - Andy Marcelia
- Committee Assignments
  - Executive Seminar - Phil Grigg and Darrel Riffe
  - Professional Development - Andy Hill, Pam Derkacht and Thomas Bynum
  - LeaderPath - Mary Ellen Bradley and Gary Maciejewski
  - Business and Finance - Andy Marcelia and Christy Ridout
  - Forum- Fran Muskopf, Phil Grigg, Julian Soh and Gary Maciejewski
  - Communications - Fran Muskopf and Mary Ellen Bradley
Succession planning for Forum - The Board identified the need to begin succession planning for activities that are contracted for such as CFO and Forum events management. The scope of the planning effort and its approach will be clarified at the January board meeting.
IPMA 2007 Budget - The board directed Phil Coates to incorporate the changes identified in this meeting to Forum and Professional Development. The board will review and approve the 2007 budget at the January board meeting.
Bob Monn honorarium - In recognition of Bob’s outstanding service to the board in 2006 as the IPMA’s web master, the board directed Phil Coates to send Bob a card and check for $2,000.

Next Meeting: January 11, 2007, at the Shipwreck Café

The meeting was adjourned at 9:00 a.m.

IPMA, P.O. Box 1943, Olympia, WA 98507-1943