IPMA News : October 2006

Note: At its February 2006 meeting, the IPMA Board decided to discontinue this newsletter. Board meeting summaries will continue to be published.

September 7, 2006, Board Meeting

Members Present: Mary Ellen Bradley, Thomas Bynum, Phil Grigg, Sheryl Hall, Andy Hill, Andy Marcelia, Fran Muskopf, Christy Ridout, Darrel Riffe, Allen Schmidt, and Julian Soh. Jim Andersen, the Forum Events Manager and Dennis Jones, facilitator were also present.

Andy Marcelia, IPMA Chair, opened the September 2006 meeting of the IPMA Board of Directors at 7:30 a.m.

Secretary/Treasurer: The minutes from the August 2006 Board meeting were approved. The Board approved the August 2006 financial status and activities reports.

COMMITTEE REPORTS:

Executive Seminar: Phil Grigg and Darrel Riffe reported that they sent a reminder to attendees about the Seminar. 2006 Executive Seminar is full with one-hundred-seven attendees are registered. There has been some last minute swapping of delegates and a speaker change.

Professional Development: Andy Hill and Sheryl Hall reported that the August 22nd PD event "IT Strategies for Improved Personal Accountability, Communications, Motivation, and Innovation." There were 118 enrolled plus three extras that came to the door. We had 10 no shows. 101 people handed in evaluations. The program was very well received and the speaker got excellent evaluations.

The final 2006 program on October 18th with Diane Vasarkovy and Tina Edwards will be on "Business People are from Jupiter, Techies are from Saturn: Tools to Help Align the Planets." They will be planning for the 2007 seminar schedule following the Executive Seminar.

LeaderPath: Allen Schmidt reported that there was an interesting LeaderPath discussion at the Enterprise Architecture Committee meeting. The committee would like to build upon the report and put out a white paper on enterprise initiatives. This will be discussed at their retreat in September but they saw value in enterprise discussions. Andy and Mary Ellen will be meeting with DOP (Kristi Morrish) on September 20 to discuss next steps.

Communications: Christy said that there has been some feedback from vendors that they would like to see the newsletter continue. The newsletter will be put on our board retreat agenda.

Business and Finance: No new business to report.

Forum: Jim reported that he has a new proposal from GES. He has not been able to find other businesses that offer this service for an event as large as ours.

OTHER BUSINESS:

Web Site Redesign: Sheryl reported that the committee met two weeks ago to develop a project plan and timeline. The committee broke into two subcommittees – one working on Web design and the Registration system (Bob Monn, Colin Corbin and Fran Muskopf) and one working on the survey (Mary Ellen Bradley, Sheryl Hall and Darrel Riffe) to get information from our customers on what they would like the site to look like. Sheryl handed out the project plan and a draft of questions we want to ask in the Corporate Sponsor and IT Community Survey, asking that board members give feedback by September 22, 2006. The CIO survey is the team's first deliverable and Jim Anderson and Dennis Jones worked on this and then sent this out for board review prior to the meeting. She also said that she has purchased the advanced Survey Monkey tool to use for surveys at a cost of $20/month. Jim Anderson has sent a link to board members so they can try the tool and check the CIO survey questions.

Fran reported that the Registration subcommittee has met and developed the Event Management System High Level User Requirements. She handed out a few pages of the document and will send us the entire document in email. The CIO survey will be distributed to CIO's by 9/18 so feedback is due by 9/15. We plan to modify it slightly after the Executive seminar.

The board is tasked with reviewing the High Level Requirement documents and getting changes and suggestions back to Fran by September 22. The board is also asked to finalize the CIO survey questions by September 22

CIO Breakfast meeting:

Logistics – Allen Schmidt reported that this week Andy will be sending out an email to invite the CIO’s to the breakfast at the Executive Seminar. The invitees will receive a separate packet at registration. Approximately 40 people have been invited.
Presentation - Allen Schmidt distributed a document showing the contents of the presentation. We will capture suggestions on a flip chart and use these to modify our questionnaire to the CIO’s.

Other:

Strategic Planning Session:

Logistics - Christy Ridout reported that she has signed the contract with the Salish Lodge. We will need a firm commitment from all who will attend since the Salish will charge for no shows.
Agenda – Dennis Jones handed out the proposed agenda. Committee members should come prepared to discuss last year and their plans for next year. They also should have a proposed budget. The final budget will be approved in December.

Future Board elections: Mary Ellen Bradley reported that Shelagh Taylor will not be running for re-election. Darrell will remain on the board and Sheryl is still undecided. Several names have been suggested and she and Christy will put together a list of possible board members following the Executive Seminar and the CIO survey.

Next Board meeting: At the Shipwreck café Thursday, October 12, 2006 at 7:30 a.m.

The meeting was adjourned at 8:55 a.m.

IPMA, P.O. Box 1943, Olympia, WA 98507-1943