IPMA News : September 2006

Note: At its February 2006 meeting, the IPMA Board decided to discontinue this newsletter. Board meeting summaries will continue to be published.

August 10, 2006, Board Meeting

Members Present: Mary Ellen Bradley, Thomas Bynum, Phil Grigg, Sheryl Hall, Andy Hill, Andy Marcelia, Fran Muskopf, Christy Ridout, Darrel Riffe, Allen Schmidt, Julian Soh and Shelagh Taylor. Phil Coates, CFO and Jim Andersen, the Forum Events Manager were also present.

Andy Marcelia, IPMA Chair, opened the August 2006 meeting of the IPMA Board of Directors at 7:30 a.m.

Secretary/Treasurer: The minutes from the July 2006 Board meeting were approved. The Board approved the July 2006 financial status and activities reports.

Committee Reports:

Executive Seminar: Phil Grigg and Darrel Riffe reported that the 2006 Executive Seminar is full. One-hundred-five attendees are registered. Thirty-three state CIO’s are expected to attend, as well as two from counties. This will exceed the Marketing Plan target. Twenty-six Corporate Sponsors are expected. The CIO breakfast is booked for 35 people on the second day. The bus is booked and the nine speakers are confirmed. If there is a problem it is that we have more people wanting to attend than we have openings. It is also possible that some people will have to be put up in an alternate accommodation close to Campbell’s resort.

Professional Development: Sheryl Hall and Andy Hill reported that the August 22nd PD event "IT Strategies for Improved Personal Accountability, Communications, Motivation, and Innovation," is less than two weeks away. As of this morning we have 106 registrations and we have collected 34% of the payments. The breakeven point is about 50 registrations so that looks good.

The PD committee continues to meet every other Monday for planning. They will be focusing on the final 2006 program on October 18th with Diane Vasarkovy and planning for the 2007 seminar schedule.

LeaderPath: Allen Schmidt reported that there will be a short LeaderPath discussion at the next Enterprise Architecture Committee meeting. Then the next step will be at the CIO breakfast at the Executive Seminar when we will get their perspectives on how the program might be modified to best meet their needs. We will also discuss how the enrollment will be opened up to include all senior IT management positions, rather than limiting it to just CIO’s. The follow-up survey will help us assess their interest and support for the program going forward.

Communications: No new business to report

Business and Finance: No new business to report

Forum: Fran Muskopf reported that the committee identified the need for a speaker's handbook at their debriefing meeting last month. Work on this is beginning. The GES flooring issue is still outstanding. It is between GES and St. Martin’s.

Other Business:

Web-Site Redesign: Julian Soh reported that the committee met July 17th and discussed the following:

Identify the top priorities that need to be addressed immediately
- Registration System
- Color scheme and layout/organization of the site
- Administration of site
Assignments
- Develop plan for getting a registration system in place
- Help identify, through vendors/partners, what our site needs
- Develop a template for the IPMA website (preferably based on current IPMA colors.)
The next meeting will be scheduled for next week where the above assignments will be reported on.
By the next IPMA board meeting, we hope to have a project timeline, pending the approval of the board on the above first/top priorities of this project.
It was unanimously agreed by the committee that it is too early to involve vendors or partners willing to help in this effort until we have a clear idea of what needs to be done.

Sheryl Hall also attended the committee meeting in July. The need for a web site survey resulted in conversations with Dave Sugarman and Jim Andersen. The ongoing need for a survey tool became apparent considering our new Marketing Plan and the need to measure progress toward established goals. Sheryl therefore proposed that the IPMA acquire such a tool. Options offered were "Survey Monkey" or "Zoomerang," both are reasonably low cost and looked adequate for the IPMA needs. Allen added that the need for a survey tool to analyze the CIO breakfast at the Executive Seminar was essential. The board approved Sheryl’s proposal and gave her permission to finalize the tool option and then working with Jim to contract some of the work to him and/or Dave Sugarman.

Marketing Plan: No new business to report

CIO Breakfast meeting:

Logistics - Darrel Riffe reported that the breakfast will be held on the second day of the Executive Seminar. It will be in a room next to the main breakfast area from 7:00 to 8:30 a.m.. An announcement will be made at the dinner the night before that there will be a breakfast for the senior IT person from each agency represented at the seminar. It will be up to the agency attendees to determine who will represent their agency.
Presentation: Allen Schmidt distributed a document that contained thumbnails showing the contents of the presentation. He asked each committee to send a list of up to four bullets identifying the key elements of their program. These should be sent to Jim Andersen.

Other:

Strategic Planning Session:

Logistics - Christy Ridout reported that the cost of the Salish Lodge would be more expensive than the sessions of the past two years. The board felt that the increase was reasonable and directed her to proceed with reservations at the Salish for November 16th and 17th, 2006.
Agenda - Allen Schmidt noted that the agenda will be driven in large part by the input from CIO’s at the Executive breakfast.

Future Board elections: Mary Ellen Bradley, as Secretary/Treasurer, will be responsible for conducting the elections. Christy Ridout volunteered to help her. Board Director positions held by Shelagh Taylor, Darrel Riffe and Sheryl Hall expire this year. Each of those people will notify Mary Ellen as to whether or not they wish to seek re-election to the board.

Use of IPMA data for other purposes: Andy Marcelia brought up an issue for the board’s consideration. By chance he was reviewing a decision package that cited data that the IPMA had collected in the development of the Marketing Plan. As the validity of the data was questionable for the use intended in the decision package he questioned whether the IPMA should permit such use. The board unanimously agree that use of data gather for IPMA purposes, should not be permitted outside the organization.

Next Board meeting: At the Shipwreck café Thursday, September 7, 2006 at 7:30 a.m.

The meeting was adjourned at 8:55 a.m.

IPMA, P.O. Box 1943, Olympia, WA 98507-1943