IPMA Home | IPMA News IPMA News : June 2002 Edited By Mary Ellen Bradley and Bob Monn

Event Announcement

IPMA Professional Development Event - A Virtual Workplace - June 19

On June 19th the IPMA presents a half-day seminar that is designed for business analysts and technical managers to learn how to best leverage technology to create a secure virtual workplace.  It will focus on pros and cons of prominent remote access technologies.  A real world "virtual workplace" will be demonstrated and a number of ongoing State pilot projects will be discussed..

See Event Announcement for more information including registration instructions.

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News from Other Sources

(Note: The following items were excerpted from recent news from DIS:)

Governor's Directive: Master Business Licensing in the Academy
The Governor's Directive 02-02, which stems from a Washington Competitiveness Council recommendation to streamline permitting and regulation, calls on the Department of Licensing (DOL) to help business owners comply with state and local government licensing requirements in one step. To do this, DOL, in cooperation with other agencies, will extend its Master License Service to local governments.

DOL has requested assistance from the Digital Government Academy to help bring together a group of interested cities, develop the business case for one stop licensing service, and devise the means for working together with state government and sharing information.

The project definition is currently under brisk development and will be presented to DOL executive management. The next step is to contact cities and other interested stakeholder organizations.

Internet Check Payment Services RFP
The Department of Information Services (DIS), in conjunction with several of its agency customers, has been working for the past year to develop and implement a new payment service offering. While many agency applications currently allow payment by credit card, this new service will provide business-to-government (B2G) applications with the capability to allow payments by authorizing electronic debits to checking accounts.

DIS and several customer agencies evaluated proposals for this service and U.S. Bank was named the apparent successful vendor. DIS is currently in contract negotiations with U.S. Bank and expects to have a contract signed by late May or early June. This will be an optional use, master contract that can be used by agencies as well as cities and counties.

JIC Project Status
DIS, on behalf of the Justice Information Committee, engaged MTG Management Consultants in January 2002 to develop the data architecture model, technology architecture, and implementation plan for sharing information between existing and future Washington State criminal justice information systems. The contract, scheduled for completion on June 30, 2002, focuses on four criminal justice applications currently in progress. The project team consists of representatives from state, local, and county criminal justice agencies.

The intent of the project is to prepare the foundation for the Justice Information Network to implement a series of information exchanges using standard (XML) protocols. The project will use the SEARCH Justice Information Exchange Model tool for modeling its data. The benefits of using the SEARCH model are that it takes advantage of national research and data coordination efforts.

ISB Geographic Information Systems (GIS) Subcommittee Update
On June 4th the ISB subcommittee on GIS will consider details of a proposed cross agency coordinated budget request for the joint acquisition of standards based, statewide, digital orthophoto data. Orthophoto data, also known as geographically referenced imagery, is one of the fundamental GIS data themes that comprise the Washington State GIS Framework. This data has mission critical application in state agency and county governments for a broad range of government policy and planning issues, including transportation, environmental regulation and remediation, emergency response, water quality, public safety and health, and energy/power planning. Digital ortho-imagery is very expensive to collect and maintain, and must be updated on a periodic basis in order to be useful.

Historically, this data has been acquired and distributed on a project by project basis. Access to the data for those organizations not involved in the projects was provided on a cost recoverable basis. This, plus the lack of long term partnerships, inadvertently led to data access barriers, which subsequently promoted duplication through similar but not compatible data acquisition approaches across state agencies. The coordinated budget approach is intended to provide a more cost effective data acquisition strategy which results in widespread availability of standards based data.

SIEC update
The State Interoperability Executive Committee (SIEC) has postponed its second meeting that was originally set for June 6, 2002. The Public Safety Wireless Network (PSWN) is having a regional meeting in Portland on June 6th, and it was anticipated that many of the technical staff of the SIEC participants would be at that conference.

The Technical Committee has started its work on the 700 MHz State Plan that will be incorporated into a much larger document that will be published by the Regional Planning Committee of the National Coordinating Committee. Work is also starting on the creation of a survey document that will be used to determine Incident Command Structures. It is the hope of the SIEC to create a single Incident Command Structure that could be used statewide to enable public safety officials to know where they are to report in case of a major multi-agency emergency.

A third meeting of the GIS Antenna Infrastructure Committee will be held with representatives from the Department of Transportation, the Washington State Patrol, the Department of Natural Resources, the Emergency Management Division, the Department of Information Services and convened by the SIEC. We hope by the conclusion of this third meeting to have a work plan that will be introduced to the next SIEC meeting.

The SIEC has made a presentation to the Governor's Committee on Terrorism and will be making a presentation to the Telecommunication Coordinating Committee this week.

Core Systems Meeting
On May 9, 2002 the ISB's Core Systems Subcommittee held its first Decision Point Review using the recently developed Core Systems Framework. Representatives from the Department of Licensing and the Office of Financial Management presented projects for the Subcommittee's review.

The Department of Licensing obtained important feedback from the Subcommittee on the business justification and alternatives for the Unisys Migration Project, and learned up-front of issues that should be resolved in the forthcoming feasibility study. DOL leaders and Subcommittee members had more points to discuss than time allowed. More discussion may be needed with DOL to obtain all Subcommittee feedback.

Representatives from OFM, DOP, and GA presented an Enterprise Blueprint for financial and administrative systems. The Subcommittee saw the Enterprise Blueprint as a timely initiative that will help assure crucial management information for agencies and the Legislature in tight budget times. Members felt an enterprise approach to financial and administrative systems can result in statewide savings and efficiencies.

The Core Systems Framework and the new review process were viewed as helpful and as a success. Agencies are sending improvement suggestions on the Core Systems Framework, and on how to make the Decision Point Review meetings less formal and even more effective.

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News from the Past

5 Years Ago -- June 1997 IPMA Newsletter

10 Years Ago -- June 1992 IPMA Newsletter is not available at this time.

15 Years Ago -- June 1987 IPMA Newsletter

20 Years Ago -- June 1982 Association of Data Processing Managers Newsletter

25 Years Ago -- June 1977 Association of Data Processing Managers Newsletter is not available at this time.

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Summary of May 9, 2002 IPMA Board Meeting

Members Present: Mary Ellen Bradley, Phil Grigg, Sheryl Hall, Dennis Laine, Mike McVicker, Bob Monn, Christy Ridout, Darrel Riffe, and Doug Tanabe. Jim Andersen, the Forum Events Manager, and Phil Coates, CFO were present.

Doug Tanabe, IPMA Chair, opened the May meeting of the IPMA Board of Directors at 7:33 a.m.

Reports

Secretary/Treasurer: A motion was made to approve the April 2002 Board meeting minutes. Bob Monn made the observation that when someone other than a Board member attends the meetings their name appears in the minutes. For example, when Jim Andersen is present in the capacity of the Forum Events Manager, it has been noted in the minutes. However, Phil Coates attends as CFO and the recorder of the minutes and his name has not appeared in the minutes. The Board directed Phil to make an entry in the May minutes to show that he has attended every Board meeting since March of 2000, with the exception of September 2000. The minutes from the April 2002 Board meeting were approved.

The Board approved the April 2002 financial status and activities reports distributed earlier.

It was determined that Corporate Sponsorships would be made available on a first-come, first-served basis. The Board expressed its reluctance to entering into special payment arrangements at this time.

Business Planning: Mike McVicker distributed some summary material on potential health care mutual fund options proposed by IPMA’s Merrill Lynch account representative. The Board elected to put the investment proposals on hold for the next two or three months, until the fiscal impact of the restructured Executive Summit is clarified.

Forum: Jim Andersen and Dennis Laine reported that they took to the airwaves on KGY, Friday, May 3^rd to promote this year’s Forum.

The brochure has been finalized and submitted to the printer for production. The 1,300 promotional book bags have arrived and will be distributed to all registered attendees.

Jim met with the GES representative and discussed the IPMA’s preference for making a 50% deposit, rather than payment in full in advance, for next year. He reported that GES might be amenable to such an arrangement due to the IPMA’s long-standing relationship with them.

ReachOne, a Forum vendor, will provide Internet access for the Forum at no cost.

Judith Franklin, IT director for Minnesota Driver and Vehicle Services will be a co-speaker for "Does It Make Sense To Web Enable Legacy Applications?" She will be available to meet with agency managers after her presentation.

The Executive Lunch speaker will be Maxine Hayes who will speak on bio-terrorism.

The Corporate Sponsorship meeting, held April 25th at the Indian Summer Golf course, was judged a success. It was attended by 18 potential sponsors, ten board members and Jim Andersen. There are 30 vendors expressing interest in becoming corporate sponsors, of which 13 have made a commitment. The maximum number of sponsorships available is 22 and they will be assigned on a first-come, first-signed-up basis.

Executive Summit: Phil Grigg reported that the Corporate Sponsors have been notified of the change of format. Most of the sponsors indicated a preference to use the bus for transport to and from the event if it is provided. Initial contacts with four bus companies indicate that the cost for two buses to accommodate 60+ people would be approximately $4,000. The bus trip is four to five hours long, so the planned departure time would be 7:00 a.m. Wednesday, October 2, 2002, from a location yet to be determined.

Because the room reservations must be finalized by June 30, 2002, to avoid penalties, Phil and Darrel will begin contacting the potential attendees right away.

The tentative agenda is as follows:

Professional Development: Sheryl Hall reported that the April 17, 2002, event titled "Project Management - A Review of Methodologies" was very well attended, to the point of having an overflow. The next event is to be held June 19, 2002, and is titled "Virtual Workplace," by Right! Systems Inc. (RSI).

Doug Tanabe stated the Department of Personnel Professional Development Division has volunteered to do the registrations for IPMA events. This would allow registrants to get formal training credit for having attended. Various revenue sharing options were discussed when for-fee courses are offered.

Communications: Bob Monn reported that the May issue of the IPMA News was released for viewing on the web earlier this week. Mary Ellen Bradley had been very successful over the past month in gathering articles, so there is more content in the current issue than is normally the case.

Bob distributed the document describing the IPMA Web Support requirements and issues that the board had requested him to prepare at the annual planning retreat in January.

Bob stated that one of the primary risks identified in the report, lack of emergency backup staff in the event that the current web master became incapacitated, has been resolved. Mike Heiser of Ecology has volunteered to take on that responsibility.

The board was directed by the Chair to review the document and be prepared to discuss it at the June Board meeting.

New Business

Phil Coates noted that Jim Andersen, in his role as Forum Events Manager, has occasion to make many purchases. Phil further recommended that the Board approve getting a credit card for Jim. The Board approved.

Jim Andersen proposed that the Board consider taking credit card payments from vendors and Corporate Sponsors. He stated that many vendors have told him that it would be easier for them to pay their fees by credit card than to get a company check produced and delivered in a timely fashion. The Board directed Phil Coates to explore the possibility of accepting credit card payments given the small volume of such transactions that could be expected per year.

The meeting was adjourned at 8:50 a.m.

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