May Luncheon Speaker
 Rich Caplin

What is the technology that we have all been waiting for that will make networks pay for ‘themselves without question? Has an executive in your agency ever said something like..."We've spent "x" million-dollars putting PC’s on every desk and then "y" million getting them all hooked up to a network. What do we have besides e-mail, electronic calendars and access to a few shared applications’ to show for our "z" million dollar expenditure?"

WORK FLOW PROCESS SUPPORT SYSTEMS are coming. Our esteemed technology factory to the north, Microsoft, is providing us With an insider who will shed some light on their thinking, plans and product offerings that will support this emerging work flow process support technology.

Come join us for lunch and learn how Microsoft wants to help you become a hero in your own agency.

Thanks to those of you who have used the IPMA Voice Messaging System. It has been a big help in determining how many lunches to guarantee. Please call 786-4979 and let me know how many will be in your party by Tuesday May 3rd.

--Phil Coates

L&I Imaging Project

The WISE imaging system is designed to electronically store and retrieve documents for all Industrial Insurance claims adjudicators and support staff based in Tumwater. The system provides file management capabilities such as sorting by document type or source and received date. It will allow printing of claim file documents on standard laser printers or on Computer Output Microfiche devices.

At present, this proviso project is approximately 60 days ahead of schedule and within its $13.2 million budget. Imaging workstation installation for the current phase of the project began on April 8 of this year, and continues at a rate of around fifty terminals per week. By June 18th, over 450 new desktop computers will have been installed throughout L&I claims’ units.

Application, coding and testing continues on schedule, and numerous technical tasks have been successfully completed. These include connection of the Hewlett-Packard client server to the L&I building’s fiber-optic backbone and migration of Phase I users to Phase II technology.

Claims managers and unit staff will be using the WISE imaging system by mid-October of this year. Full implementation, post-implementation support, and the final hand-off to L&I system maintenance personnel will be completed well before the end of the biennium in June, 1995.

--Tom Carroll

Join Us For Lunch

The May IPMA Luncheon will be:

Board Meeting

Attendees: Jim ‘Andersen, Karen Lichtenstein, Don Dahl, George Lindamood, Kathy Marston, Phil Coates, Joe Coogan and Phil Grigg.

The April meeting was called to order by Phil Gngg. Minutes from the March meeting had— not been distributed and approval of them would be made at the next meeting. Phil introduced Kathy Marston as a new board member. She is replacing Diana Lindsley who has resigned from her employment with the State.

Chairperson’s Report—Phil talked about four issues which need to be resolved: the Spring Conference, submission of our annual budgets, the annual meeting and the use of our excess funds. It was decided that the annual meeting would take place on the first Thursday in June (June 24. We will conduct a business meeting in the early afternoon and then have a well known speaker conduct an open presentation after that. Excess funds will be used for the Spring Conference, three $50 prizes at our luncheons and the name speaker at our annual meeting.

Treasurers Report—Jim Andersen presented the transaction and summary reports. They were approved. Jim reported that our excess funds will become a tax liability if not used by June 30.

Committee Reports

Monthly Programs—Phil Coates stated that speakers have been booked through May. He, Joe Coogan and Phil Grigg will work on the Annual Meeting.

Professional Development--Caroline Geddes was, absent, no report was presented.

Human Resources--John Foulkes was absent, no report was presented.

Spring Conference—Dale Putnam reported that there had been little response from vendors related to speakers for the conference. He and Don Dahl will explore some new options to finalize the speakers?

Forum—Jim Andersen reported that the theme of this year’s Forum will be "Trading in Info- Futures."

Newsletter—Karen Lichtenstein stated that she has one advertisement from Puget Sound Systems. Given logistics, she reported that she needs to have 6 month advertising agreements with vendors.

Membership—Joe Coogan reported that his committee was unable to meet; however, he supported the idea of having the initial part of the annual meeting be for members and to have the remainder of the meeting be open to anyone who is interested in listening to the speaker.

Strategic Relationships—George Lindamood reported that he had contacted a number of educational institutions. He raised the question of increasing our scholarship amount and suggested that we study this alternative. We have historically provided a $500 scholarship to the New Market Skills Center.

The meeting was adjourned. Budgets are due from every committee by April 22 to Phil Grigg fax 586-9180. The organization budget will be approved at the next meeting.

—Dale Putnam

1994 Legislation

The 1994 legislative session ended March 14 and resulted in nine items of importance to members of the IPMA:

Fiber Optic Installation—The supplemental budget approves a DIS expenditure of $75,000 to complete planning for the installation of a fiber optic ring on the capital campus and for connecting the Olympia campus with the Lacey and Tumwater satellite campuses.

Directory Assistance & Information Services—The biennial budget with its 29% FTE reduction for DIS meant elimination of staff for the state’s toll-free line for citizens to find state agency telephone numbers and information, and provision of conference call service. The supplemental budget provides funding for the toll-free number and conference calling services.

Governor—Mainframe Reprogramming Costs—The supplemental budget establishes a mainframe reprogramming account in the Office of the Governor. Appropriates $3,325,000,plus $404,000 from the Data Processing Revolving Fund, to assist agencies in updating software which is no longer supported by vendors. This is the "Vanilla Project." continued next column SB 6426—Access to Government Information—SB 6426 establishes a Public Information Access Policy Task force co-chaired by DIS and the State Library. The task force is "to identify specific means of encouraging and establishing widespread, public, electronic access to public documents held by state governments and local governments."

WASHPAN—Appropriates $5 million to the State Treasurer to establish an escrow account at a financial institution which shall disburse funds to a non-profit organization, designated by OFM, to produce live television coverage of the legislature and significant state government events. State funds cannot be disbursed until the non-profit organization has raised $500,000 to procure necessary equipment. The non-profit organization is also required to raise cash or in-kind contributions equal to 40% of the appropriation ($1,996,000).

$400,000 general fund-state is appropriated to DIS for costs related to televising state government deliberations. DIS is required to contract with the non-profit organization designated by OFM.

Public Disclosure Commission—Electronic Access—$64,000 is appropriated to the Public Disclosure Commission to implement a program to provide electronic access to records maintained by the PDC. The funds shall not be expended until the program is reviewed by DIS to ensure compatibility with other state information systems.

Telecommunications & Information Services Study—$250,000 is appropriated to the Utilities and Transportation Commission to "assist the legislature and the governor in studying the current statutes and administrative procedures for telecommunications and information services in Washington state."

ACES (Department of Social & Health Services)--State appropriation increased to DSHS from $9 to $12 million. $125,000 general fund state was appropriated for the Legislative Evaluation and Accountability Program (LEAP) Committee "to establish a public and private sector work group to plan the transition" of the DSHS ACES "to a more flexible architecture or open computer system."

GUIDE (Employment Security Department)—An additional $83 million is appropriated to OFM, pending evaluation of the project, and places it under DIS oversight (section 902 proviso).

--Sam Hunt

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IPMA News Editor

IPMA News is the official newsletter of Information Processing Management Associates, Inc.

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IPMA News
P. O. Box 9l5
Olympia, WA 98507-0915
FAX 753-3575

Newsletter layout and production is provided by the Strategic Management Institute.