Forum Booth Setup
Event Manager:
Jim Andersen
About the IPMA
Analog or Data Line Installations
Audio/Video Resources
Booth Configurations - Corporate Members
Booth Configurations - Vendors
Booth Exhibit Times
Booth Restrictions - Gratuities and Booth Sharing
Booth Setup Time
Cancellation Policy
Decorator
Facilities
Floor Layout and Booth Reservations
Internet Service
Raffles and Drawings
Registration - Attendees
Registration - Vendor's Booth Staff
Security
Shipping/Receiving
About the IPMA
The IPMA is a Washington state domestic corporation, IRS number 91-1274432. We look forward to your participation at FORUM. If you have any questions, please contact our event manager, Jim Andersen at (360) 786-1445 or E-mail JA_Andersen@MSN.Com.
Analog or Data Line Installations
Your company will need to contact the Qwest Business Office at 360-754-5670 and specify that the service is for the IPMA Forum in the Worthington Center at Saint Martin's University. YOU WILL NEED TO PROVIDE YOUR BOOTH NUMBER. All orders will call for installation to the extended demark location, generally located behind each booth. All services will be tagged at that location. Along with the business office function, the Qwest test center in Olympia will be tracking and insuring timely installation of all requested services.
Qwest has established cut-off dates for service order activity. The cut off dates are the last date on which a customer can order this type of service. Please indicate your booth number at Forum at Saint Martin's University Pavilion in Lacey, Washington. Cut off dates for installation are:
- April 22 for Frame Relay Service
- April 29 for T1, ISDN, DSL, etc.
- May 7 for DSO, 56k
- May 14 for POTS/1FB
Audio/Video Resources
All audio resources will be provided by the IPMA for keynote and breakout session speakers.
For audio equipment rental, please contact The ImageMaker AV at 360-754-7795.
Booth Configurations - Corporate Members
Each Corporate Member is provided the use of one 10' X 10' booth from 7:30 am to 6:00 pm Wednesday. This time period allows for setup and removal of exhibits. Each three-sided, drapery-walled booth will have an eight-foot back wall and three-foot sidewalls. Each booth will include one 3'x 6' linen skirted table, 1,000 watts of electrical power, and two chairs. Member organizations will be required to pay for any special installations and/or service changes needed for their booth.
See current booth assignments (attached at bottom of this page).
Booth Configurations - Vendors
There is a limit of two booths per vendor. Each fee provides the use of one 10' X 10' booth from 7:00 am to 6:00 pm Wednesday. This time period allows for setup and removal of exhibits. Each three-sided, drapery-walled booth will have an eight-foot back wall and three-foot sidewalls. Each vendor booth will include one 3'x 6' linen skirted table, 1,000 watts of electrical power, and two chairs. Vendor organizations will be required to pay for any special installations and/or service changes needed for their booth.
See current booth assignments (attached at bottom of this page).
Booth Exhibit Times
Exhibit booths must be open and staffed from 9:00 am to 3:30 pm on Wednesday. All booth materials must be removed by 6:00 pm on Wednesday.
Booth Restrictions - Gratuities and Booth Sharing
We reserve the right to restrict the distribution of gifts, food or beverages in the booth areas.
No participating vendor will share a booth with another vendor without IPMA's prior permission.
Booth Setup Time
Setup time for exhibit booths is 7:00 am to 9:00 am on Wednesday. We ask that all booths be setup and ready for attendees by 9:00 am.
Cancellation Policy
Cancellation refunds will be processed as follows:
- No vendor fees will be refunded within 45 days of the scheduled event.
- Before the 45 days, fifty percent of the vendor fee will be reimbursed if the vendor has paid and been given access to the IPMA mailing lists.
- There will be a $50 fee for cancelled credit card payments.
A vendor, with prior approval of the IPMA, may reassign its booth to another vendor. The IPMA will help to find a replacement vendor.
Decorator - Northwest Decorators
For special booth equipment, contact Brian at (360) 456-0412 or email eventman7226@yahoo.com. Northwest Decorators has a limited inventory.
Facilities
Forum will be located at Saint Martin's University Worthington Center at 5300 Pacific Ave. SE, Lacey, WA 98503-1297. Staff can be contacted at 360-438-4488. Forum will use Saint Martin's University Marcus Pavilion for vendor exhibits and the Norman Worthington Conference Center for keynote and content speakers.
Floor Layout and Booth Reservations
See attached at bottom of this page.
Internet Service
Qwest and Cisco will be offering Internet access to participating Forum vendors and attendees. The Internet connectivity will be provided free of charge.
Raffles and Drawings
Raffles and drawings are not permitted at Forum. Vendors may collect attendee information for sales purposes, but the collected information may not be used to award any types of gifts.
Registration - Attendees
The IPMA will pre-register attendees prior to Forum and at its Information desk. The registration data will be processed and distributed to all Forum vendors within 30 days after Forum.
Registration - Vendor's Booth Staff
There is no pre-registration of booth staff for participating vendors. A vendor packet will be provided to all participating vendors. The vendor packet will contain name tags and two lunch coupons for Wednesday.
Security
Vendors are asked to take extra precaution to protect their equipment at all times.
Shipping/Receiving
Saint Martin's University Marcus Pavilion staff will not accept any vendor exhibit shipments at their location prior to 8:00 am Tuesday morning. The University does not have the storage area to store vendor exhibition materials. Vendors must make all arrangements for shipping booth materials to Saint Martin's. Vendors must make arrangements for shipping all materials after the show. Saint Martin’s staff will not process any outgoing shipments.
All exhibit materials, etc. must be removed from the Saint Martin's Pavilion facility by 6:00 pm on Wednesday.
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