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Event Manager: |
About the IPMA
Analog or Data Line Installations
Audio/Video Resources
Booth Configurations - Corporate Sponsors
Booth Configurations - Vendors
Booth Exhibit Times
Booth Restrictions - Gratuities and Booth Sharing
Booth Setup Time
Cancellation Policy
Decorator
Facilities
Floor Layout and Booth Reservations
Internet Service
Raffles and Drawings
Registration - Attendees
Registration - Vendor's Booth Staff
Security
Shipping/Receiving
The IPMA is a Washington state domestic corporation, IRS number 91-1274432. We look forward to your participation at FORUM. If you have any questions, please contact our event manager, Jim Andersen at (360) 786-1445 or E-mail JA_Andersen@MSN.Com.
Your company will need to contact the Qwest Business Office at 360-754-5670 and specify that the service is for the IPMA Forum in the Worthington Center at Saint Martin's University. YOU WILL NEED TO PROVIDE YOUR BOOTH NUMBER. All orders will call for installation to the extended demark location, generally located behind each booth. All services will be tagged at that location. Along with the business office function, the Qwest test center in Olympia will be tracking and insuring timely installation of all requested services.
Qwest has established cut-off dates for service order activity. The cut off dates are the last date on which a customer can order this type of service. Please indicate your booth number at Forum at Saint Martin's University Pavilion in Lacey, Washington. Cut off dates for installation are:
All audio resources will be provided by the IPMA for keynote and breakout session speakers.
For audio equipment rental, please contact The ImageMaker AV at 360-754-7795. Ask for Robin or Steve. The ImageMaker will have a booth at Forum.
Each Corporate Sponsor is provided the use of one 10' X 10' booth from 1:00 pm Monday to 8:00 pm Wednesday. This time period allows for setup and removal of exhibits. Each three-sided, drapery-walled booth will have an eight-foot back wall, three-foot sidewalls and will be carpeted. Each vendor booth will include one 3'x 6' linen skirted table, 1,000 watts of electrical power, two chairs, and one single line 7"x 44" identification sign.
Vendor organizations will be required to pay for any special installations and/or service changes needed for their booth.
See current booth assignments.
Note: The Pavilion floor will be carpeted and vendors do not need to order carpeting for their booths.
There is a limit of two booths per vendor. Each fee provides the use of one 10' X 10' booth from 1:00 pm Monday to 8:00 pm Wednesday. This time period allows for setup and removal of exhibits. Each three-sided, drapery-walled booth will have an eight-foot back wall, three-foot sidewalls and will be carpeted. Each vendor booth will include one 3'x 6' linen skirted table, 1,000 watts of electrical power, two chairs, and one single line 7"x 44" identification sign.
Vendor organizations will be required to pay for any special installations and/or service changes needed for their booth.
See current booth assignments.
Note: The Pavilion floor will be carpeted and vendors do not need to order carpeting for their booths.
Exhibit booths must be open and staffed from 9:00 am to 4:00 pm on Forum day 1 and 9:00 am to 3:30 pm (?) on Forum day 2. All booths must be vacated by 8:00 pm on Forum day 2. Closing time for Forum day 2 is under discussion.
We reserve the right to restrict the distribution of gifts, food or beverages in the booth areas.
No participating vendor will share a booth with another vendor without IPMA's prior permission.
Setup time for exhibit booths starts is 1:00 PM to 8:00 PM the day before Forum. We ask that all booths be setup and ready for attendees by 8:00 AM on the first day of Forum.
Cancellation refunds will be processed as follows:
A vendor, with prior approval of the IPMA, may reassign its booth to another vendor. The IPMA will help to find a replacement vendor.
GES Exposition Services in Seattle will be the show decorator. Their telephone number is (425) 251-6565. Their show contact is Nard Smith.
Forum will be located at Saint Martin's University at 5300 Pacific Ave. SE, Lacey, WA 98503-1297. Staff can be contacted at 360-438-4488. Forum will use Saint Martin's University Pavilion for vendor exhibits and the Norman Worthington Conference Center for keynote and content speakers.
Qwest and Cisco will be offering Internet access to participating Forum vendors and attendees. The Internet connectivity will be provided free of charge.
Raffles and drawings are not permitted at Forum. Vendors may collect attendee information for sales purposes, but the collected information may not be used to award any types of gifts.
The IPMA will register Forum attendees at its Information desk. The registration data will be processed and distributed to all Forum vendors within 30 days after Forum.
There is no pre-registration of booth staff for participating vendors. A vendor packet will be provided to all participating vendors. The vendor packet will contain name tags and two lunch coupons for each day of Forum.
Security for all exhibit floor space will be provided by licensed, uniformed officers. Vendors are asked to take extra precaution to protect their equipment at all times.
Saint Martin's University Pavilion staff will not accept any vendor exhibit shipments at their location prior to 8:00 am on the Monday setup date. The University does not have any storage area for vendor exhibition materials. Please contact GES if your materials must be shipped and stored prior to Monday morning. Please include the following information on each shipped item: Company name and booth number.
All exhibit materials, etc. must be removed from the Saint Martin's Pavilion facility by 8:00 pm on Forum day 2.
IPMA, P.O. Box 1943, Olympia, WA 98507-1943