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IPMA 1996 Annual Report

Information Processing Management Associates, Inc.

Annual Report to the Membership

for the year ending June 30, 1996

September 12, 1996

Table of Contents

Message From the Chair:

Mission Statement:

Organization and Membership Description

Board of Directors:

Schedule of Events:

Committee Reports

Financial Reports

Membership Roster

Corporate Sponsors

Message From the Chair: Bob Marlatt

What is the IPMA?

The IPMA has been around for a while. Its creators included several senior Information Technology managers who got together for lunch occasionally. This group saw the need for professional development programs and developed several events that included the monthly meetings and the IPMA Fall forum. The forum grew and grew. In the late `80s this informal group decided that there was significant personal liability in running events such as the IPMA fall FORUM.

We provide networking opportunities for state information technology managers to discuss issues of importance to the information technology community.

We exist to provide professional development opportunities to state information technology managers. We provide forums where other Washington state executives can interact with our community. The IPMA incorporated in 1989. They decided to incorporate as a for profit corporation to simplify the book keeping and to pay the appropriate corporate taxes rather than to file as a Not-for-Profit corporation. Although IPMA is a for-profit corporation, its by-laws and charter are such that no board member ever receives any compensation for their efforts. While the corporation does pay meeting expenses, no board member draws a salary or receives any personal gain from the IPMA. In a IPMA board retreat held in mid-January 1996 the Board of Directors examined the purpose and the direction of the IPMA. The eleven board members reiterated that the IPMA is an association of information technology managers that work within state government to accomplish several specific purposes:

further the professionalism of the state information technology community

The board expressed a need to place a focus and priority on the concept of IPMA as an association. The IPMA corporate entity exists as a tool for the Board of Directors to use in developing and providing for the IPMA's association needs. The board in the coming years intends to shift the focus away from the corporate affairs to the IPMA as a state association of information technology manager.

My challenge this year, as chairperson is to make the focus on the IPMA as an association real. While the things the IPMA does may be the same, our intent and motivation will change to identifying and meeting the needs of our State Association. I look forward to providing leadership in bringing back the original intent and motivation behind the IPMA. We have important things that we as a community needs to do. Let's do them together.

Mission Statement: Improve the State Information Technology Environment through:

I. Professional networking with other state government IS managers and positive influencing of the State's IT agenda.

II. Professional development and cultivation of new IS initiatives.

III. Financing of activities through money-making activities.

IV. Leveraging IPMA's corporate structure and resources to provide services to the state information technology community.

Organization and Membership Description

Organization:

The Information Processing Management Associates is organized as a Washington State Corporation. There are no stockholders and the Board of Directors and officers receive no compensation.

Statement of Membership:

Membership in the IPMA is open to all current or retired state employees who are interested in information technology and who support the mission of the organization. Membership dues are $15.00 annually. There is only one class of membership.

Board of Directors:

Bob Marlatt, Chair Department of Licensing 753-6926

Alvin Bloomberg, Vice Chair Department of Natural Resources 902-1490

Shelagh Taylor, Secretary Department of Labor and Industries 902-5970

Phil Coates, Treasurer Department of Fish and Wildlife 902-2300

Jim Andersen Office of Financial Management 753-4573

Mary Ellen Bradley Department of Fish and Wildlife 902-2303

Joe Coogan Department of Information Services 902-3462

Phil Grigg Department of General Admin. 902-7452

Dennis Laine Employment Security Department 438-3225

Bob Monn Department of Ecology 407-6585

Darrel Riffe Department of Revenue 753-2509

Schedule of Events:

Fiscal Year begins July 1

Board of Directors Meetings 2nd Thursday of each month

Deadline for Newsletter Articles 3rd Thursday of each month

Executive Seminar September 18, 19, 20

Fall Forum October 22, 23

Board Nominations and Elections November

New Board of Directors takes office January 1

Annual Membership Meeting September 12

IPMA Standing Committees:

Business Planning

Executive Seminar

Fall Forum

Communications

Professional Development

Business Planning

Alvin Bloomberg 902-1490

Purpose:

The purpose of the Business Planning Committee is to build and foster the long term business interests in order to take advantage of the IPMA's unique business structure. We will do this with experimenting with providing event management services for government related services.

Accomplishments for 1995-1996:

As partner with the New Market Skills Center, IPMA members provided advice, guidance and support in supporting their computer skills program and curriculum advisory group.

Objectives for 1996-1997:

For the next year, Business Planning Committee has the following objectives:

Produce the Business Plan for IPMA

Pursue other opportunities for providing event management services.

Assist Department of Personnel in reviewing information technology job classifications.

Work with the CAB on common issues such as training for information technology professionals

.Executive Seminar

Darrel Riffe 753-2509

Purpose:

The purpose of the Executive Seminar Committee is to provide an annual seminar which facilitates communication, networking and the promotion of information technology ideas amongst senior information systems state government managers.

Accomplishments for 1995-1996:

The 1995 IPMA Executive Seminar was held in Ocean Shores. We were able to secure speakers from the State of Oregon, US Bank Corp., IBM, FBI and Bay Networks Systems. We were also successful in engaging speakers from the National Assistive Technology Alliance, Valinor, and the Department of Personnel. Steve Kolodney, Director of Information Services was our guest dinner speaker for the first night and Curt Pederson, Chief Information Officer for the State of Oregon was guest dinner speaker for the second night. Dr. Terry van der Werff was keynote speaker on "Harnessing the Future: Strategies for a Global Age.

Objectives for 1996-1997:

The IPMA will offer a seminar September 18-20, 1996 that will build on the messages of managing information technology through the 1990's. We expect the seminar will be as successful and well attended as last years. The location will be in Ocean Shores.

Fall Forum

Dennis Laine 438-3225

Purpose:

Forum is an annual information technology seminar and communications trade show sponsored by the IPMA. Held in Olympia in October since 1979, Forum has proven to be an effective opportunity for vendors to demonstrate their products, for speakers to share their expertise and knowledge, and for state employees and others to attend free seminars and product demonstrations. It is important to note that Forum is one of the premiere technology shows in the northwest.

Accomplishments for 1995-1996:

Financially speaking, Forum 95 was the most successful ever. Vendor participation included 11 corporate sponsors and 35 vendors. Attendance was approximately 1,100 state and local government employees and visitors. Forum 95 offered two keynote speakers, 18 breakout sessions, and an executive breakfast for 65 senior information technology managers, agency directors and program managers. Special thanks to Jim Andersen for Chairing this very successful event and prior events. Jim is looking forward to retirement and is assisting the new Chair in learning how to put on Forum96.

Objectives for 1996-1997:

The following objectives have been endorsed for Forum 96:

• Manage Forum so that it is cost-effective, realizes a 10% profit and meets the expectations of attendees and participating vendors;
• Conduct Forum96 in the Olympia area utilizing the current two day format plus a third day for the agency executive and members only breakfast seminar;
• Provide a private reception for Corporate Sponsors, Forum speakers and guests, and IPMA members; and
• Provide an opportunity for Corporate Sponsors to participate at the 1997 Executive Seminar.

Communications

Mary Ellen Bradley 902-2303

Purpose:

The purpose of this committee will be to provide a monthly newsletter which will give members information about upcoming Board meetings, actions taken by the Board of Directors, special events, seminars, and other items of interest to members. The committee will also manage and maintain the electronic home page as another means of keeping membership informed on IPMA activities.

The committee will work with other IPMA committees to insure effective announcements of their activities.

The committee is responsible for promoting membership in the IPMA and will maintain the membership roster.

Accomplishments for 1995-1996:

During 1995-1996, the newsletter provided special articles on topics such as State Procurement using Internet service, Windows 95, and the results of the IPMA survey.

The committee increased the number of information technology managers who are members of the IPMA. In December, an annual survey of the members was conducted to obtain ideas for the IPMA agenda. The committee provided two networking opportunities for members.

In February of 1996, an Electronic Home Page was developed so that members would have Internet access to IPMA information.

Communications Committee's Objectives for 1996-1997:

1. Provide monthly articles in the newsletter by Board members and the general membership addressing issues of current interest;

2. Continue to provide the minutes of the IPMA Board in the newsletter so that the membership is informed about the direction of the IPMA;

3. Include in the newsletter information about technology meetings and seminars for training opportunities.

4. Continue to improve the home page which provides members with timely information about the IPMA;

5. Provide members with links to other Internet sites of interest.

6. To redefine the role and responsibilities of membership;

7. To provide new opportunities for membership networking;

8. Improve marketing communications around IPMA events;

9. Work on more effective means of communicating with both our members and the vendor community

Professional Development

Bob Monn 407-6585

Purpose:

The purpose of the Professional Development Committee is to provide training and educational programs for the membership and the IT community. The Committee will work with technology vendors to provide programs at minimal cost to the IT community. The Committee also will sponsor selected formal training events to be provided on a "for fee" basis.

Accomplishments for 1995-1996:

During the past year Professional Development events moved from a monthly noon time format to a quarterly half day format. Those who have attended the half day events have found them beneficial and informative.

The June 1995 event was a panel discussion of Windows 95 and was held in conjunction with the IPMA annual meeting. Panel members representing Gartner Group, Meta Group, Microsoft and a systems integrator with Windows 95 beta experience gave their opinions of the new operating system.

In September a discussion of the newest developments in relational data bases had representatives of Sybase, Tandem, Oracle and IBM discussing industry trends and new features.

Steve Kolodney addressed a lunch time gathering of over 125 in December and presented his vision for DIS and his view of information technology's role in state government.

In March 1996 Network Security in the World of the Internet was the topic with representatives from Bay Networks, Microsoft, and Novell.

In March 1996 leadership for Professional Development passed from Dennis Laine to Bob Monn in a realignment of duties among the board members.

Professional Services Committee's Objectives for 1996-1997:

For the next year, the Professional Development Committee has the following goals:

To provide educational and networking opportunities for the IT community through quarterly half-day events.

To provide formal training opportunities for the IT community.

To begin working toward a regular annual schedule of professional development events for the mutual benefit of the membership, corporate sponsors, and others in the IT community.

Financial Reports

Account Balance Report as of 6/30/96

Summary Statement of Income and Expenses

Membership Roster

Corporate Sponsors

The IPMA thanks the following Corporate Sponsors for their support of the 1995 Forum and other IPMA events.

IPMA, P.O. Box 1943, Olympia, WA 98507-1943