1999 IPMA Annual Report

Annual Report to the Membership
for the year ending December 31, 1999

Table of Contents

• Message From the Chair
• Mission Statement
• Organization and Membership Description
  • Organization
  • Statement of Membership
• IPMA Committees
• Board of Directors
• Schedule of Events
• Committee Reports
  • Business Planning
  • Executive Seminar
  • Fall Forum
  • Communications
  • Professional Development
• Financial Reports
  • Account Balance Report as of 12/31/1999
  • Summary Statement of Income and Expenses
• Membership Roster
• Corporate Sponsors

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Message From the Chair: Shelagh Taylor

The IPMA is an organization created to serve the needs of Washington State government’s information technology community. For more than a two decades, the IPMA has worked to:

• Further the professionalism of the state information technology community;
• Provide networking opportunities for state information technology managers;
• Provide professional development opportunities for the state IT community; and,
• Provide a forum to showcase state of the art technology, and to champion IT management issues, directions and best practices.

More recently, the IPMA chose to further its investment in the future of IT professionals through pledged support to St. Martin’s College and the South Puget Sound Community College.

This past year as we transitioned into a new century and millennium, the IPMA has been challenged to adjust to change. In the summer of 1999, the chair of the IPMA, Judy Schneider, decided to leave state government to pursue her career in the private sector. Judy had been an avid supporter of the IPMA and of the state IT community in general. Her leadership is missed. As vice-chair, I assumed the role of chair, and Don Price accepted an invitation to fill the vacancy on the IPMA Board left by Judy’s departure. Also this past summer, the IPMA Forum Committee learned of the impending sale and closure of the Tyee Hotel. This forced the cancellation of the IPMA Forum scheduled in October, and the search for a new location. And to attain additional flexibility, this year the IPMA Board decided to change its tax status, and re-filed with the Secretary of State as a Washington Non-Profit corporation.

So the year 2000 is a year of new beginnings for the IPMA. This year, the IPMA Forum will be held in the spring rather than the fall. And for the first time ever, the IPMA Forum will be held at St. Martin’s College. While the Tyee Hotel served the IPMA Forum well for many years, I am personally very excited about the new location. St. Martin’s College offers the IPMA Forum an opportunity to experiment somewhat with the format, and to present a new look and feel to the Forum.

I will continue my role as chair of the IPMA through the year 2000. The IPMA will continue to dedicate its existence to supporting the needs of Washington State government’s IT community. With the ever-increasing rate of IT change, being responsive to the needs of the IT community is a challenge. I accept that challenge, and extend the challenge to the IT community to make the year 2000 a year of revitalization for the IPMA.

IPMA Mission Statement

Improve the State information technology (IT) environment through:

• Professional networking with other state government IT managers and positive influencing of the State's IT agenda.
• Professional development and cultivation of new IT initiatives.
• Financing of activities through money-making activities.
• Leveraging IPMA's corporate structure and resources to provide services to the state IT community.

Organization and Membership Description

Organization

The IPMA is organized as a Washington State Corporation. There are no stockholders. Currently there are 11 members of the IPMA Board of Directors. Directors are elected by the IPMA membership. There are four corporate officers who serve on the Board of Directors: the Board Chair, the Vice-Chair, the Secretary, and the Treasurer. No compensation is paid to any member of the Board of Directors for services as a member of the Board.

Statement of Membership

Membership in the IPMA is open to all current or retired state employees who are interested in information technology and who support the mission of the organization. Members support the mission of the IPMA by serving on any one of the five standing committees and participating in activities sponsored by the Association. Membership dues are $15.00 annually. There is only one class of membership.

IPMA Committees

Committee	Committee Chair	Phone
Budget & Finance	Mary Ellen Bradley	360-407-6670
Communications	Bob Monn	360-407-6585
Executive Seminar	Darrel Riffe and Phil Grigg	360-902-3472 360-902-7452
Forum	Jim Albert	360-664-0159
Professional Development	Thomas Bynum	360-438-4780

IPMA Board of Directors

Name / Office	Agency	Phone	Fax
Jim Albert	Attorney General's Office	360-664-0159	360-352-2838
Mary Ellen Bradley, Vice-Chair and Secretary	Dept. of Ecology	360-407-6670	360-407-6493
Thomas Bynum	Employment Security Dept.	360-438-4780	360-438-4783
Phil Coates, Treasurer	Retired	253-588-1051
Phil Grigg	Dept. of General Admin.	360-902-7452	360-586-9180
Dennis Laine	Employment Security Dept.	360-438-3225	360-438-4783
Mike McVicker	Dept. of Information Services	360-902-3129	360-586-8992
Bob Monn	Dept. of Ecology	360-407-6585	360-407-6493
Don Price	Dept. of Corrections	360-586-6396	360-664-3985
Darrel Rifle	Dept. of Information Services	360-902-3472	360-753-3321
Shelagh Taylor, Chair	Dept. of Labor & Industries	360-902-5970	360-902-6300

Schedule of 1999 Events

Board of Directors meetings - second Thursday of each month, except February.

Board of Directors Annual Planning Retreat - February 11-12.

IPMA professional development events - January 7, March 4, May 6, July 8, September 2, October 7, November 4, and December 16.

Executive Seminar - September 15-17.

Forum – Cancelled due to closure of Tyee Hotel and rescheduled for May 2000 at St. Martin’s College.

See details of the above events on the IPMA website at: http://www/ipma-wa/com/.

Committee Reports

Business Planning

Committee Chair:

Mary Ellen Bradley (360) 407-6670

Purpose:

The purpose of the Business Planning Committee is to build and foster the long-term business interests of the Association in order to provide the IPMA every possible advantage to pursue its mission.

Accomplishments for 1999:

The Business Planning committee began an IPMA investment program in several fund accounts with Merrill Lynch that seeks to accomplish the following objectives:

• Preserve the ability to be flexible with assets by investing in a fund that allows for instant liquidity while at the same providing a maximized rate of return.
• Preserve the capital assets of the IPMA by investing in funds that protects assets from inflation with a high guaranteed dividend rate of return.
• Increase the capital assets of the IPMA by investing in funds that show potential for capital growth.
• As a partner with the New Market Skills Center, IPMA members provided advice, guidance and support in supporting their computer skills program and curriculum advisory group.
• In 1998, IPMA's fostered closer links with Saint Martin's College and South Puget Sound Community College. Through two pledges totaling $50,000, IPMA was able to support the installation of an Information Services desk in the new Saint Martin's Library and support Local Area Network (LAN) and work station installations for the Associated Students of SPSCC in their new student union building. These investments in the future of our local educational institutions serve to strongly illustrate IPMA's continuing commitment to support our community. The pledges to both institutions were for $5,000 each year for five years. To date, $10,000 each has been given to each school.

Objectives for 2000:

For the next year, Business Planning Committee has the following objectives:

• Closely monitor and report on the Merrill Lynch Investment Program.
• Pursue other opportunities for providing IPMA sponsored events.
• Negotiate and manage contracts with private vendors to provide services for IPMA sponsored events.
• Continue supporting capital improvement programs for area institutions of higher education that advance information technology in State Government.

Executive Seminar

Committee Co-Chairs:

Phil Grigg and Darrel Riffe

Purpose:

The purpose of the Executive Seminar Committee is to provide an annual seminar that facilitates communication, networking and the promotion of information technology ideas amongst senior state government information systems managers.

Accomplishments for 1999:

The 1999 IPMA Executive Seminar was held in September at the Skamania Lodge. The following presentations were made:

Louis Cooper, Jr., Executive Director and CEO, Northwest Minority Supplier Development Council

Tim Sinclair, Director, Microsoft.Com
The Making of Microsoft.Com and Related War Stories

Bill McGlynn, VP, Hewlett Packard
A Look into the Future of the Digital Workplace with Web-Based Internet Services

State Representative Cathy Wolfe
A Legislative Update

Barry Hutt, Dell e-Commerce Services
Best Practices - Designing and Deploying Commercial and Public Web Sites

Clare Donahue, Acting Director, DIS and Paul Taylor, Deputy Director, DIS
Toward Digital Government: Opportunity, Urgency and Legacy

Chang Mook Sohn, Director, State Economic Forecast Council
State Economic Forecast

Gerry Mcinturff, Dept. of Revenue Internal Auditor
Cyberhacking...Lessons for Management

Objectives for 2000:

The IPMA will again offer an Executive Seminar in September, 2000. We expect the seminar to be as successful and well attended as last year's.

Forum

Committee Chair:

Jim Albert (360-664-0159)

Purpose:

Forum is an annual information technology seminar and trade show sponsored by the IPMA. Held in Olympia in October since 1979, Forum has proven to be an effective opportunity for vendors to demonstrate their products, for speakers to share their expertise and knowledge, and for state employees and others to attend free seminars and product demonstrations. It is important to note that Forum is one of the premier technology shows in the Pacific Northwest and the largest to focus solely on the Public Sector.

Accomplishments for 1999:

Forum 2000 presents new challenges and opportunities for the IPMA. The event has undergone a name change from ‘Fall Forum’ to ‘Forum’, a change of venue from the Tyee Hotel to St. Martin’s Pavilion, a change of time from October to May, and a change of Chair from Dennis Laine to Jim Albert. The new Forum is looking good despite all this change. Corporate sponsorship is up to 18, vendor booths are selling rapidly, keynote speakers and breakout sessions are developing nicely, and the Forum 2000 theme of "e-Government – Services on Demand" is very timely and popular with all involved.

Objectives for 2000:

The following objectives have been endorsed for Forum 2000:

• Manage the change of Forum venue from the Tyee Hotel to St. Martin’s Pavilion and the transition from an October timeframe to a May timeframe.

• Manage Forum so that it remains cost effective, realizes a 10% profit and meets the expectations of attendees and participating vendors;

• Conduct Forum 2000 in the Olympia area utilizing the current two day format plus a third day for the agency executive and members only breakfast seminar;

• Continue to place emphasis on Forum advertising and marketing to ensure all public sector information technology employees in the South Sound area are aware of Forum and what it has to offer.

Communications

Committee Chair:

Bob Monn (360-407-6585)

Purpose:

The purpose of this committee is to provide a monthly newsletter that gives members information about actions taken by the Board of Directors, special events, seminars, other committee activities, and other items of interest to members. The committee also maintains the IPMA Internet web site as another means of keeping membership informed on IPMA activities.

This committee also is responsible for promoting membership in the IPMA and maintaining the membership roster.

Accomplishments for 1999:

• Published a monthly newsletter; selected issues included a "Web Extra!" section, i.e. one or more additional articles published only in the web edition of the newsletter.

• Issued annual membership renewal invoices and maintained membership database and mailing list.

• Developed an on-line membership application on the IPMA web site.

• Created a listserv mailing list for the IPMA.

• Redeveloped the IPMA web site in January 1999 using a page layout similar to Access Washington and the unofficial black and gold IPMA color scheme.

• Redeveloped the IPMA web site in December 1999 using a "file tab" look and feel to provide a fresh look and to simplify future maintenance and redesign.

Objectives for 2000:

• Develop more effective means of communicating with IPMA members and the vendor community with an emphasis on electronic communication;

• Improve marketing communications around IPMA events;

• Provide articles in the monthly newsletter addressing issues of current interest;

• Continue to provide the minutes of the IPMA Board in the newsletter so that the membership is informed about the direction of the IPMA;

• Publish information about professional development opportunities for the IT community with emphasis on IPMA-sponsored professional development events;

• Continue to improve the IPMA web site to provide the IT community with timely information about the IPMA.

Professional Development

Committee Chair:

Thomas Bynum (360-438-4780)

Purpose:

The purpose of the Professional Development Committee is to provide educational and networking programs for the membership and the IT community. The Committee works with IT vendors and state agencies to provide programs at no cost or minimal cost to the IT community. The Committee also sponsors selected formal training events to be provided on a fee basis.

Accomplishments for 1999:

The Professional Development Committee continued the series of bi-monthly events started in 1997. These two-hour seminars are conducted in cooperation with IPMA's Corporate Sponsors. The 1999 program was as follows:

Date	Topic	Presenter
January 7	Data Warehousing	Oracle and State Health Care Authority
March 4	Data Access and Analysis Using Crystal Reports and Seagate Info	BEST Consulting, Seagate, and OFM
May 6	Business Intelligence	IBM and DSHS
July 8	The Digital Workplace	Hewlett Packard
September 2	Network Security	CISCO and Breakwater Security Systems
October 7	Disaster Recovery: Lessons Learned from Ecology's Fire	Dept. of Ecology
November 4	Voice Over IP and e-Government Products	GTE and Remote Access Solutions
December 16	A View of the Future	Compaq

Objectives for 2000:

The Professional Development Committee has the following objectives for 2000:

• To provide educational and networking programs for the IT community including bi-monthly events for the mutual benefit of the membership, corporate sponsors, and others in the IT community.

• To provide formal training opportunities that address unmet needs of the IT community.

Financial Reports

IPMA Account Balances
(Includes unrealized gains)
As of 12/31/1999
Account	Balance
ASSETS
Cash and Bank Accounts
Merrill Lynch MM	14,781.79
Post Office	891.95
TOTAL Cash and Bank Accounts	15,673.74
Other Assets
PrePaid Taxes	2,239.00
TOTAL Other Assets	2,239.00
Investments
Investment	123,642.19
TOTAL Investments	123,642.19
TOTAL ASSETS	141,554.93
LIABILITIES	0
OVERALL TOTAL	141,554.93

Summary Statement of Income and Expenses
01/01/1999 through 12/31/1999
Category Description
INCOME
Communications	1,395.00
Executive Seminar	53,497.31
Fall Forum	45,975.00
Admin Dividend Income	2,668.41
Long Term Cap Gain Dist	2,136.96
Short Term Cap Gain Dist	1,072.78
TOTAL INCOME	106,745.46
EXPENSES
Administration	22,314.77
Communications	6,160.41
Executive Seminar	60,956.59
Fall Forum	20,867.14
Professional Development	2,815.42
TOTAL EXPENSES	113,114.33
TOTAL INCOME - EXPENSES	(6,368.87)

IPMA Membership Roster

Name of Member	Organization	Office Phone
Paul Adamson	Department of Transportation	360-705-7445
James Albert	Office of the Attorney General	360-664-0159
Nick Althauser	Dept of Social and Health Services	360-902-7708
Jim Andersen	Retired
John Anderson	Department of Information Services	360-902-3333
Brad Babayan	Department of Veterans Affairs	360-709-5236
Alvin Bloomberg	Department of Natural Resources	360-902-1490
Thomas Boatright	Office of the Attorney General	360-586-0996
Ed Bohl	Washington State Library	360-704-5263
Mary Ellen Bradley	Department of Ecology	360-407-????
David Brauer	Dept of Social and Health Services	360-902-7667
Linda Bremer	Department of Personnel	360-459-6639
Jon Brock	Cascade Center for Public Service	206-685-0523
Thomas Bynum	Employment Security Department	360-438-4780
Lance Calisch	Department of Information Services	360-902-3041
Ron Carignan	Department of Information Services	360-902-3431
Steve Chiechi	Department of Information Services	360-753-1059
James Cleghorn	Information Systems & Strategies	360-352-1879
Phil Coates	Retired	253-588-1051
Joe Coogan	Retired
Daron Cook	OMWBE	360-704-1199
Jim Culp	Department of Transportation
Mike Curtright	Department of Information Services	360-902-3289
Bruce DeLoria	Department of Information Services	360-902-3204
David Dobson	Department of Personnel	360-586-1341
Daniel Fannin	CIS	360-664-2482
Constance Felt	Dept of General Administration	360-902-7468
John Flanagan	Department of Information Services
John Flanagan II	Department of Fish and Wildlife	360-902-2210
Bradley Francis	Employment Security Department	360-438-4720
Penny French	Washington State Library	360-704-5264
Bruce Gorsky	Office of Financial Management	360-664-3413
Cliff Gott	Department of Information Services	360-902-3231
Phil Grigg	Dept of General Administration	360-902-7452
James Gunn	Department of Retirement Systems	360-753-2530
Sheryl Hall	Department of Retirement Systems
Ron Halloway	Department of Health	360-902-7512
Sadie Hawkins	Office of Financial Management	360-664-3351
Marie Heins	Employment Security Department	360-438-4714
Ed Heiser	Public Employment Relations Comm	360-586-7861
Andy Hill	Office of the Attorney General	360-664-0170
Robert Hinsch	WA State Workforce Training Board	360-753-7441
Allen Jakobitz	Emergency Management Division	360-923-4515
Mark Johnson	Centralia College - T&CS
Dennis Jones	Office of Financial Management
Keith Kawamura	Dept of General Administration	360-902-7472
Robert Kelley	Department of Labor and Industries	360-902-4223
Marla Kentfield	Office of the State Treasurer	360-902-8902
David Koch	Department of Information Services	360-902-3468
Steve Kolodney	Department of Information Services	360-902-3500
Michael Kretzler	Utilities & Transportation Comm.	360-753-3055
Dennis Laine	Employment Security Department	360-438-3225
William Lanouette	Department of Labor and Industries	360-956-5964
James Lee	State Investment Board	360-664-8295
Shirley Lee	Office of the Attorney General
Oliver P. Leonard	Washington State Library	360-704-5234
Ray LeVee	Dept of General Administration	360-586-3504
Karen Lichtenstein	Dept of Social and Health Services	360-902-7525
Dan Lipp	Industrial Insurance Appeals Board	360-586-6346
Paul Longwell	Washington State Library	360-704-5235
Dean Luedtke	Interagency Committee for Outdoor
Linda Mae-Richardson	The Evergreen State College	360-866-6000
Bob Marlatt
Richard Martin	Department of Information Services	360-902-3552
Samuel Martin	Department of Information Services	360-902-3468
Tom Martin	Washington State Library
Michael McVicker	Department of Information Services	360-902-3129
Kay Metsker	Department of Information Services	360-902-3130
Bob Monn	Department of Ecology	360-407-6585
Nick Murphy	Columbia Pacific Securities Inc.	360-438-2335
Fran Muskopf	Department of Health	360-705-6105
Javad Naini	Department of Labor and Industries	360-956-5860
Ted Nelson	Communications Technology Center	360-459-1084
Renia Neuhauser	Dept of Social and Health Services	360-753-3988
Jackie Oien	Washington State Patrol	360-705-5182
Ariyo Oyetuga	Human Rights Commission
Lee Paavola	South Puget Sound Community
Clark Palmer	Washington State Patrol
Tom Parma	Department of Financial Institutions	360-902-8702
Dan Parsons	Washington State Patrol	360-586-7562
Paul Piper	Department of Services for the Blind	360-586-1250
Don Price	Department of Corrections	360-586-6396
Dale Putnam	Washington State Patrol	360-705-5378
Jim Reitz	Department of Retirement Systems
Barbara Richardson
Brian Richardson	Dept of General Administration	360-902-7459
Curtis Richardson	Department of Health	360-236-4460
Amy Ridgeway	Health Care Authority	360-923-2845
Darrel Riffe	Department of Information Services	360-902-3472
Ron Robbins	Washington State Lottery	360-586-1090
Gary Robinson	Office of Financial Management	360-586-2151
Kathy Rosmond	Dept of Social and Health Services
Ginny G. Schenck	Department of Labor and Industries	360-902-5549
Michael Scroggins	SBCTC	360-586-8771
Mike Seale	CTED	360-586-1398
Karl Seitz	Washington State Lottery	360-586-6215
Susie Smith	Office of the State Auditor	360-586-8504
Lonnie Sorrells	OMWBE	360-704-1186
Debbie Stewart	Department of Ecology	360-407-7048
Ed Strozyk	Superintendent of Public Instruction	360-753-1700
Doug Tanabe	Department of Personnel	360-459-6639
Glen Tapanila	Office of Financial Management	360-664-7711
Shelagh Taylor	Department of Labor and Industries	360-902-6300
Betty Tenney	Communications Technology Center	360-664-2483
Roland Tollefson	Central Washington University	509-963-2934
James Vane	Department of Information Services	360-902-3291
Curt Volland	Liquor Control Board	360-753-9113
Debra Wilhelmi	Interagency Committee for Outdoor	360-902-3005
Valerie Williams	Department of Information Services	360-902-3186
Jerry Wolfson	Department of Information Services	360-902-3336

IPMA Corporate Sponsors

IPMA wishes to thank the following Corporate Sponsors for their support:

Sponsor	Representative
CISCO	Paul Werner
Compaq	John Stewart
CSI	Lem Putnum
Dell	Mary Verdurmen
Gateway Computers	Dan "Fritz" Fitzgibbons
GTE	Ken Simon
HP	Alan Paxman
IBM	Gale Liberty
Informix	Peter Holton
Microsoft	Michael Tompkins
Novell	Darrell Sutherland
Oracle	Jon Coss
Puget Sound Systems Group	Hans Stoker
Sagasoftware	Mike Brady
SGI	Dave Manning
Sun Microsystems	David Buckland
UNISYS	Murat Yanar
US WEST	Rick Hendrickson

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